Estimating and job costing
Contractor Estimate & Job Costing
Contractor estimate template and job costing spreadsheet in one Excel workbook. Build a quote from your own price book, send the client a clean printable quote, then track what every job really cost and made.
C$19CAD
Secure checkout. Sales tax, VAT or GST is added at card checkout where it applies.
- Instant download, nothing shipped
- Excel 2016+ and Google Sheets
- Filled-in sample file included
- Damaged or not as described? Fixed or refunded within 60 days
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What it does
- Price book: your materials, labour rates, subcontractors, equipment and fees at your cost (300 items). Default markup per category, or a markup per item
- Estimate builder: pick items or type your own, enter quantities, and unit prices, line totals, taxes, deposit and balance calculate for you. Your cost, gross profit and margin show before you send
- Client quote: a printable one-page quote filled in from the estimate, with your business details, the client, line items, up to two taxes, deposit, terms and a signature line. Your costs and markup never appear on it
- Taxes: two tax lines with your own names and rates (GST/PST, HST, sales tax...). Each one applies to all lines, materials only, or labour only
- Jobs: status (lead, quoted, won, in progress, complete, lost), contract price, estimated vs actual cost, hours, profit, margin and money still owed (200 jobs)
- Costs log: receipts and labour against a job # (500 entries). Actual cost and hours flow to the Jobs tab automatically
- Dashboard: open quotes, won work, profit, money owed, win rate, costs by category, and a watch list of jobs over estimate or losing money
- Works in any currency
What you get
- XLSXContractor-Estimate-Job-Costing.xlsx (blank)
- XLSXContractor-Estimate-Job-Costing-with-Sample-Data.xlsx (a filled-in renovation example of every tab)
- PDFQuick-start guide (PDF)
Good for
General contractors, renovators, handymen, painters, flooring and tile installers, carpenters, landscapers, and any trade that quotes materials plus labour.
Please note
This is a quoting and job-tracking tool, not tax, legal or accounting advice. Set the tax rates and terms that apply to you. Licensed for use in your own business; please don't resell or share the files.
Disclaimer
This template is a planning tool and does not replace advice from a qualified or licensed professional (such as an accountant, financial advisor, lawyer or certified tradesperson). Check the results before you rely on them.
How it was made
Designed by VARS Digital with AI-assisted tools. Every formula is checked before release, and the sample file shows each tab working.
Questions
Email varsdigitals@gmail.com and we'll help you get set up.
